Exchange Research Grant

Exchange Research Grant is to support independent researches of young researchers by subsidizing exchange research expenses and joint research expenses of foreign researchers accepted by or of Japanese researchers dispatched overseas, by research institutes such as universities or national & public research institutes in Japan, or research expenses of international students both at home and abroad engaged in research activities expected to develop into exchange research and collaborative research in the future.

In addition, Japanese researchers dispatched abroad can apply for an additional overseas special encouragement grant. Regarding the use of subsidies, there are no restrictions as long as they are properly processed and recorded in the account book in accordance with the regulations of the organizations the researchers belong to.

The grant is intended for graduate students aged 35 years or younger, who are engaged in the target technical fields (those who are dispatched for doctoral programs in graduate schools in Japan or abroad), postdoctoral researchers, or similar young researchers, regardless of nationality.

Nomination from the head of department etc is required for entry. Approximately 12 applicants will be selected and awarded the grants from among applicants. Winners will be selected by the selection committee through strict and fair selection and approved by the Board of Directors afterwards.

In addition, for the Japanese researchers dispatched to overseas research institutes etc., a special "overseas research encouragement" framework is provided , and it is possible for an applicant to apply for the "special encouragement grant for overseas researches" in addition to the above grant if requested.

Grant Details

Total Amount of Grants
Within 16 million yen
Number of Grants
Approximately 12 cases (Up to 1.5 million yen per case)
* In the case of Japanese researchers dispatched overseas, the total subsidy amount will be up to 3 million yen due to the additional grant of "special encouragement grant for overseas researches" (up to 1.5 million yen per case).
Dispatch Period subject to Subsidy
As a general rule, the dispatch period or the term of assignment of 3 months or longer will be subject to subsidy during the time period from April 1, 2019 to March 31, 2020. (slight changes in the term may be acceptable.)

The 22nd (FY2018) Selection Target Technical Fields

  1. "Integrated Electronics" and "Information System Application"
  2. Optoelectronics
  3. "Advanced Devices" and "Materials and Systems"
  4. "Energy" and "Environmental Electronics"
  5. "Biotechnology" and "Medical Electronics"

Application Requirement

Application Method
Any individuals, who meet the following conditions, can apply for the grant. However, recommendation of department head, etc. is required.
Qualification Requirements
· One who belongs to a university or a public research institution
· One who is a domestic or overseas graduate student or young researcher
· One who is able to obtain recommendation from the head of department etc at the time of entry
Application Documents
Recommendation documents by the head of department etc and the applicant's Exchange Research Grant application form.
Application Reception Period
July 1, 2018 (Sun.) - October 31, 2018 (Wed.)
Result Announcement
By the end of January 2019 (presentation ceremony: March, 2019)

* Acceptance of all applications for FY2018 has been closed.

Recommendation Guide

Grant Candidate Qualification

Researchers and graduate students (doctoral program), who are engaged in the target technical fields and satisfy the following conditions.

[1] As of March 31, 2019, aged 35 or below
(However, if there is a special reason, even aged 40 or below is acceptable)

[2] Those, who fall under any of the following during the subsidy period (from April 1, 2019 to March 31, 2020), have strong needs for the grant, and are expected to be able to make a considerable progress by receiving the exchange research grant.

(A) Foreign researchers accepted from overseas by research institutes for exchange researches or international collaborative researches etc, or foreign students expected to conduct exchange research in the future, who satisfy the following conditions.

1) When accepted in international collaborative researches etc., those, who can spend more than 3 months continuously or cumulatively for the same research purposes within the grant period and, who can receive the recommendation from the receiving official person.

2) Those, who are enrolled in the postgraduate doctoral course in Japan and able to receive the recommendation of the appropriate responsible person.
(However, if there is a special reason, those, who are enrolled in the graduate school course and are planning to take a postgraduate doctoral course later, are acceptable)

3) If the same research spans multiple years, you can continue to apply for research exchange grant in the next fiscal year as well. In that case, we will decide subsidies for the next fiscal year based on the research results of the first year.

4) Researchers, who have received exchange research grants from the foundation in the past , can apply again if they meet qualification requirements.

(B) Japanese researchers or graduate students (doctoral program), who are sent to other research organizations abroad by the research institutions for the purpose of exchange research or collaborative research etc, or those students, who are expected to engage in exchange researches in the future, who meet the following conditions.

1) In case a researcher is dispatched to a overseas research institution etc. for a collaborative research, etc., the same researcher needs to spend more than 3 months consecutively or cumulatively for the same research purpose within the grant period and acquire the consent of an appropriate responsible person of the receiving research institution and recommendation from a responsible person of the sending research institution.

2) Applicants, who are enrolled in overseas postgraduate doctoral course for the purpose of acquiring degrees and able to receive recommendation from the home graduate schools which the applicants belong to as well as consent from the accepting graduate schools.

3) If the same research spans multiple years, you can continue to apply for research exchange grant in the next fiscal year as well. In that case, we will decide subsidies for the next fiscal year based on the research results of the first year.

4) Researchers, who received exchange research grants from the foundation in the past, can apply again if they meet qualification requirements.

"Special Overseas Research Encouragement"
If the grant candidate is aged 30 or younger and if you can judge that the research is particularly important for the future of the researcher, you can apply for "Special Overseas Research Encouragement Grant" in addition to the normal grant.

Recommendation Procedure

[1] Recommender:
1) At university, department chief, chief professor etc. (It can be a direct adviser)
2) In public research institutes etc., the director of the research institution or the director of the research etc.

[2] Number of Recommendations:
One recommender can make one recommendation in principle.

[3] Recommendation Method:
Submit the following documents to the secretariat division of the foundation.

(A) Format when inviting a researcher
Form - A
"Exchange Research Grant Candidate Recommendation Form", a form for invitation from overseas
"Application Form for Exchange Research Grant" (needs to be filled out by the candidate him / herself)

(B) Format when sending a researcher
Form - B
"Exchange Research Grant Candidate Recommendation Form", a form for dispatch to overseas
"Application Form for Exchange Research Grant" (needs to be filled out by the candidate him / herself)

Download recommendation forms

* Acceptance of all applications for FY2018 has been closed.

Recommendation Reception Period

* Acceptance of all applications for FY2018 has been closed.

Selection Method

Grant Recipients will be selected at the selection committee of the foundation to be held in late December after the document examination and will be approved by the Board of Directors.

Selection chairperson
Hiroyuki Sakaki
(President, Toyota Institute of Technology)
Vice chairperson
Yoshiji Horikoshi
(Emeritus Professor, Waseda University)
Selection committee members
Kunihiro Asada
(Emeritus Professor of the University of Tokyo)
Yasuhiko Arakawa
(Project Professor, Institute for Nano Quantum Information Electronics, The University of Tokyo)
Teruo Ono
(Professor, Institute for Chemical Research, Kyoto University)
Fumio Koyama
(Director-General, Institute of Innovative Research, Tokyo Institute of Technology)
Toshiro Hiramoto
(Deputy Director, Institute of Industrial Science, University of Tokyo)
Yusuke Mori
(Professor, Graduate School of Engineering, Osaka University)

Result Notification and Grant Offering

[1] Result Notification
By the end of January 2019 (to the recommender)
[2] Grant Offering
March 2019
[3] Presentation Ceremony
March 2019

Achievement Report

Grant recipients shall promptly submit a prescribed outcome report to the foundation after the grant period expires.

For Exchange Research Grant recipients in the past, Click here.

Address to send documents & Contact

Takashi Onozawa
Executive Director
Marubun Research Promotion Foundation
Address: 8-1, Nihonbashi Odenmacho, Chuo-ku, TOKYO 103-0011, JAPAN
TEL: +81-3-3661-1881    
FAX: +81-3-3808-2959
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